Share Canvas App With A Microsoft 365 Group In Power Apps

Share Canvas App With A Microsoft 365 Group In Power Apps

You can share a canvas app with a Microsoft 365 group along with any associated SharePoint lists. This makes granting access to an app quicker & easier. A user assigned to the group will automatically gain access to the app & lists at once. And it reduces errors because there is no chance you will forget to share the lists. In this article I will show you my method to simplify sharing for Sharepoint based Power Apps.

Table of Contents
• Introduction: The Cheque Requests AppDetermine The Microsoft 365 Security Group NameGet The Microsoft 365 Group Object ID From AzureEnable App Sharing For The Microsoft 365 GroupRun The Power Automate Flow To Enable App SharingShare The Canvas App With The Microsoft 365 Group




Introduction: The Cheque Requests App

Members of the Wright Construction Company use the Cheque Requests App to submit cheque requests to the Finance Department. When the app is shared with a members of the Finance Department the SharePoint list it uses to store data should also be shared.



The app is located in a Power Platform Environment which does not have a Dataverse database installed.




Determine The Microsoft 365 Security Group Name

SharePoint team sites have an associated Microsoft 365 Group. To share the canvas app with the same Microsoft 365 Group as the SharePoint list it uses, go to the list and select the gear icon at the top. Open the Site Permissions and select Site Members.



The Microsoft 365 Group name will appear at the top of the modal that appears. In this example, the Microsoft 365 Group name is WC Finance Department and it has two members: Matthew Devaney and Mary Baker.




Get The Microsoft 365 Group Object ID From Azure

The next step is to retrieve the Microsoft 365 Group Object Id. The reason we are doing this is to enable the group for app sharing. Login to portal.azure.com and go to the Groups service.



Search for the group name. The object id will appear beside it.

Enable App Sharing For The Microsoft 365 Group

The Microsoft 365 group WC Finance must be enabled for app sharing before we can use it to share the Cheque Request app. If we try to try type the group name in the sharing menu nothing appears.



To do this, open Power Automate and build this flow. It uses the Microsoft 365 Groups – Send an HTTP Request action to update the WC Finance team. It locates the Microsoft 365 group by its ObjectId and then changes the group’s securityEnabled setting to true. Then in the second HTTP request it gets the group details so we can confirm the securityEnabled setting was turned on.



Send An HTTP Request V2- PATCH

URI

https://graph.microsoft.com/v1.0/groups/@{variables('varSecurityGroupObjectId')}



Method

PATCH



Body

{"securityEnabled": true}



Content-Type

application/json



Send An HTTP Request V2- GET



URI

https://graph.microsoft.com/v1.0/groups/@{variables('varSecurityGroupObjectId')}



Method

GET



Content-Type

application/json




Run The Power Automate Flow To Enable App Sharing

Execute the flow to update the securityEnabled setting for the Microsoft 365 group. After the flow run we can inspection the HTTP GET Request to see that securityEnabled has a value of true.




Share The Canvas App With The Microsoft 365 Group

Now that the security enabled setting is turned on we can share the canvas apps with the Microsoft 365 group. Go to the maker portal, find the app and navigate to the sharing menu.



Type the Microsoft 365 group name in the search box. The group WC Finance Department now appears.



Select the Microsoft 365 Group and press the Share button. The canvas app and its associated SharePoint list is now shared with all members of the group.





Questions?

If you have any questions or feedback about Share Canvas App With A Microsoft 365 Group In Power Apps please leave a message in the comments section below. You can post using your email address and are not required to create an account to join the discussion.

Matthew Devaney

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Brian Carabine
Brian Carabine
1 month ago

Thank you, this is immensely helpful to me!

Dilip
Dilip
1 month ago

Thanks Matthew, very useful.

Titto Rosales
Titto Rosales
1 month ago

Hi, first of all thank you for the content, it looks very valuable. I have a question to know if this solution covers my needs, is it possible to store confidential information in the sharepoint list? I mean, the user can use the canvas app to access information specific to him and can also add information to the list via forms. But is it possible to do this and then not have access to other users’ information that is also stored in the list? Is it possible that users have permissions to use the list in the app but can not enter it and see the content?

Thank you very much, best regards!

Dean
Dean
1 month ago

Hi Matthew,

O365 groups have Owners and Members. Do you know if it is possible to query membership of these roles in the Power App? Or am I better off using O365 Security Groups if I need the app adapt to a user’s role?

Corey
Corey
1 month ago

Brilliant as always, thanks for sharing the steps! A question occurred to me while reading – does the connection for the http request steps require elevated permission in Azure to perform the update?

Jeremy Hancock
Jeremy Hancock
1 month ago

Always very helpful stuff that you publish Matt. Thanks. It is a great idea to use M365 groups.

Just as an FYI, I use PowerShell rather than create a flow to configure it.

I look at the group settings with:
Get-AzureAdGroup -ObjectId | select *

Then update the securityEnabled setting with:
Set-AzureAdGroup -ObjectId -SecurityEnabled $True