Power Automate: Save An Email Message To SharePoint

Power Automate: Save An Email Message To SharePoint

It is a common task to save a copy of an email message to SharePoint as backup. With Power Automate, we can save incoming/outgoing email messages and their attachments to a SharePoint Document library. We also have the option to place the email message in a folder or add metadata to make it easier to find later on.

Table of Contents
• Introduction: The Legal Department Emails ArchiveSetup The SharePoint Document Library To Hold EmailsConfigure The "When A New Email Arrives" Trigger SettingsExport And Save The Email To SharePointRun The Power Automate Flow To Save An Email To SharePoint

The legal department at an insurance company has conversations with outside counsel through email. A Power Automate flow is used to save incoming emails to SharePoint as an [.eml] file.



The saved emails can be re-opened in Outlook along with their attachments.




Setup The SharePoint Document Library To Hold Emails

Create a new document library named Legal Conversations in SharePoint. This document library will be where emails are saved to.




Configure The “When A New Email Arrives” Trigger Settings

Open Power Automate and create a new automated flow using the Office 365 Outlook – When A New Email Arrives In A Shared Mailbox (V3) trigger. Choose the Folder named Inbox.



Go to the trigger’s Settings and enable Split On. This tells Power Automate to evaluate each email individually as it arrives in the inbox.




Export And Save The Email To SharePoint

To get the email’s content we must export it. Insert an Office 365 Outlook – Export Email (V2) action and supply the Message Id from the flow’s trigger. Use the same shared mailbox address as the trigger does.

Note that the export email action only works with a shared mailbox.



Then add a SharePoint – Create File action to the flow. Target the Legal Conversations document library in the Folder Path. Use the received email’s subject as the filename followed by the extension [.eml]. Load the File Content property with the body of the export email action.




Run The Power Automate Flow To Save An Email To SharePoint

We’re done. Save the flow and perform a manual test by sending an email to the target inbox.



The flow will complete successfully and a new email will show in the SharePoint document library.



Open the email to view its contents. Attachments cannot be shown while in SharePoint. To do this, press the Download button then open the email file in Outlook.



The attachments are able to be opened now.






Questions?

If you have any questions or feedback about Power Automate: Save An Email Message To SharePoint please leave a message in the comments section below. You can post using your email address and are not required to create an account to join the discussion.

Matthew Devaney

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Fints
Fints
4 months ago

Thank you for this article. Is it the same use when emails arrive in a Teams channel? Thanks again

Fints
Fints
4 months ago

Thank you for the message.
In a Teams channel, you can get the email from the channel by clicking on (…) “get the email”. You can send an email and a message in Teams.

Rob
Rob
4 months ago

“Attachments cannot be shown while in SharePoint”

For us, this was a significant downside of saving the email as-is.

Instead, I created a flow sets up a folder for each email named “Email from <email address> <date and time>”, sets the title of the folder to the email subject, and saves the email body (as html) and each attachment to that folder. Most attachments can then be opened directly from SharePoint.

This runs from an app which allows the user to select emails to save, as we didn’t want to save every email coming in.

Yan
Yan
24 days ago
Reply to  Rob

Hi Rob, I’m very interested in implementing something similar to allow users to select emails to save. Could you please explain how you set your flow to achieve the functionality? Thanks in advance for your help.

Omar
Omar
4 months ago

Cheers mate – very easy to follow – appreciate it

Wayne Wallace
Wayne Wallace
4 months ago

Loved it, Thanks for sharing!

Ian Irvine
Ian Irvine
2 months ago

Hi

enjoyed this article

I was stuck at the point where the export mail action had the message ID from the when a mail arrives in a shared mailbox action. It required me to enter the shared mailbox name, which seems really obvious when looking back.

Would have thought the action would have errored if the original mailbox was blank, but it still saves OK and runs fine till it reaches that action then just times out

Donna LaFrance
Donna LaFrance
2 months ago

Hi, thanks for the great tutorial. I have set up my flows according to your guide and it works perfectly. Can you let me know how to remove the “RE” and “FWD” when filing the email? This helps if i need to pull all emails on a subject.

Caroline
Caroline
2 months ago

Hi, I really need some help. I have followed the above steps but when I check the email that is saved in SharePoint, it doesn’t show the subject details or the body of the email in the preview or if I reopen it in Outlook. I must be missing something but not sure what. the From is blank. Sent on: is dated Monday, January 1, 0001 12:00:00 AM. To: is blank. Subject: is blank. No body.

Julie
Julie
2 months ago
Reply to  Caroline

I am getting the same error and don’t have the option to even open it in Outlook. I must be missing something too

Sid
Sid
2 months ago

If we get reply email to the same subject, how do we store it in the same folder ?